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Copyright full disclosure
It is the expectation that employees of University College and instructors using distance education technologies will adhere to the provision of the current copyright law (Title 17, United State Code). The basic intent of the copyright law is to ensure that ownership rights to copyrighted materials are protected. The accompanying policy is not intended to stand alone, but to serve as a guide and as a means of preventing copyright violations.
I. Responsibility for Compliance
University College will designate an individual to assist faculty and staff in determining when permission from copyright owners is needed for distance learning courses. The Copyright Designee will contact the appropriate authority in an effort to obtain permission for any distance courses. The final responsibility for compliance lies with the instructor.
II. General Clarifications
Copyright permission must be obtained prior to using any copyrighted material in asynchronous, compressed video, or ITV classes distributed by University College. If the copyright holder cannot be contacted or refuses to grant the release, the material cannot be used. Off-air recordings/tapes copied from television cannot be used over the ITV or compressed video system. Broadcasts must be made from an original copy. Rented material (such as videotapes) cannot be used without copyright permission. Many right’s holders require that the institution have it own purchased copy before signing the release. Maps, if used in their original form, are acceptable without copyright permission. However, if the material is manipulated, then the general guidelines for obtaining copyright permission must be followed. Music can be used only if it (1) relates to the curriculum and (2) it is played in its original (purchased) form. Copying or creating anthologies requires obtaining copyright permission from the right’s holder. Computer databases, WEB sites, and software requires copyright permission and, therefore, the basic guidelines apply. Text and related support material if used in its original format (for that matter, any printed material) does not require special copyright permission for broadcast over the ITV or compressed video system. However, any manipulation or duplication of any printed material requires special copyright clearance and should be discussed with the copyright designee. The use of any audiovisual support materials (such as a videodisc) that may accompany a textbook must also be reviewed for copyright clearance.
III. General Steps for Obtaining Broadcast Clearance
Faculty or staff member consults with the Instructional Design staff for the purpose of obtaining recommendations for learning materials to supplement course content. University College staff or Ana Noriega is contacted for assistance in selecting formats and items for broadcast. All materials must be displayed in the original format for which the copyright permission was obtained. Once material to be used in the course is identified, the instructor will request that the Copyright Designee (for University College, Ana Noriega) evaluate for copyright and recommend a course of action. The Copyright Designee will contact the copyright owner in writing and attempt to obtain clearances. Once the rights are obtained the Copyright Designee will arrange the necessary paperwork, billing, and payment and notify the classroom technicians and instructor of the status of the work. Signed authorization forms will be maintained in the Copyright Designee’s files at University College. Copyright permission must be obtained prior to using any copyrighted material in asynchronous, compressed video, or ITV classes. If the copyright holder cannot be contacted or refuses to grant the release, the material cannot be used. Audio/visual materials will not be broadcast without either an attached authorization letter or the item appearing on the List of Videos Cleared for Broadcast found at:http://cvl.maine.edu/
If an ITV technician is given audiovisual material to be broadcast which does not have an authorization letter or appear on the cleared list, he/she will notify the instructor of the copyright clearance procedures. The instructor should then contact the Copyright Designee for a recommended course of action. Faculty using the compressed video system should check with Ana Noriega to be sure that their videos are cleared for broadcast. IV. Other Considerations The standard release used states that class tapes will be erased at the end of each semester. Additional copyright permission must be obtained for any tapes kept beyond the original semester. Duplication of the tapes must also follow copyright clearance procedures. If an instructor or staff member wishes to keep a videotape copy of any course lecture, all copyright permissions must be renegotiated through the copyright designee. Payment for videostreaming in web-based courses is the responsibility of faculty members (or your division) and not University College or the Continuing Education Division on campus. Ana Noriega, Off-Campus Library Services University of Maine System 46 University Drive Augusta, ME 04330 (207) 621-3186. ana.noriega@maine.edu
Webconferencing FAQ
How will I access UC Connect?
Using your Maine Street UMS ID, login at https://connect.maine.edu
Do I need to install software or add hardware to use UC Connect?
The only required software is Adobe Flash Player version 9 or later, and a recommended package: Adobe Acrobat Add-in.
Optional software programs are available in the Connect Resource Center (Flash Paper, etc.). An online test is available that will prompt you to install both these packages, if undetected by the test. Note that the Connect Add-in is required for screen sharing.
How are courses created in UC Connect? How are students/participants added to the Attendees list?
For the webconferencing pilot, UC personnel will create the necessary Meeting Rooms for each pilot participant, and add registered students or participants in the Attendee list.
How are my students/participants notified about my course?
The unique URL for each Meeting Room can be distributed via email, posted as an External Link in a Blackboard course, or placed in a faculty’s webpage. The link is persistent as long as the Meeting Room exists. Email sent from within Connect has the advantage of automatically including links to the hardware test and software installations mentioned above.
Can someone who is not registered/enrolled attend a UC Connect course?
Yes, if the Meeting Room is set up for Open Access. Those in the Pilot who will be using UC Connect to tutor a general student population will “invite” those students through an email link, or by sharing the URL for the Meeting Room over the phone.
Can my students work collaboratively in UC Connect?
UC Connect can be used for group activities in Break Out Rooms, however, you must be logged into the Meeting Room for students to use this feature.
What type of computer can I use for UC Connect?
UC Connect will work with the following Operating Systems
What do I need to broadcast audio/video in a UC Connect course?
Broadcasting live video works best with high-speed broadband connections. Attendees with slower connections could experience irregular or choppy display. At a minimum, a USB headset with integrated microphone is recommended. This will reduce the possibility of echoing audio in a UC Connect Meeting. For video, a USB webcam, or firewire camera can be used. Sending live video through UC Connect is a bandwidth intensive operation. It is recommended that you use a wired Ethernet connection at LAN speeds for both video and screen sharing in UC Connect.
What file types can I share through UC Connect?
Connect supports file sharing for the following formats: A single PDF, PPT, SWF, HTML, FLV, JPEG, GIF, PNG, or MP3 file. Flash video (FLV) can include Camtasia files exported to Flash video, Flash animations (SWF) & FlashPaper documents (Windows only). Apple Keynote presentations and HTML pages can also be used. Note: these file types can be viewed in the Share Pod and made available for download by participants.
Where can I get help in setting up and using UC Connect?
For issues dealing with student/participant connectivity, VoIP and camera use and, meeting URLs, UMS Tech Support is available M-F 8am to 7pm by phone (800-696-4357) or by email at techsupport@maine.edu
For issues dealing with Connect features, Meeting Room setup, Attendee lists, training and documentation, contact Glenn LeBlanc, Rich Frino or, Scott Kimball.
Computer Requirements for Hosts and Presenters:
Microsoft Windows Vista Home Basic, Home Premium, Ultimate, Business, or Enterprise (32-bit edition) Microsoft Internet Explorer 7 or later Mozilla Firefox 2
Microsoft Windows XP Professional or Home Edition Service Pack 2 Microsoft Internet Explorer 6, 7 Mozilla Firefox 1.x, 2.x Mozilla 1.x or later Netscape 7.x
Microsoft Windows 2000 with Service Pack 4 Microsoft Internet Explorer 5.x Mozilla Firefox 1.x, 2.x Mozilla 1.x Netscape 8
Windows hardware requirements Intel Pentium II 450MHz or faster processor or equivalent (1GHz recommended when screen sharing) 128MB of RAM (512MB recommended)
Mac OS X v10.4, 10.5 (Intel) Firefox 1.5.0.3, 2.x Safari 2.x Mac OS X v10.4 (PowerPC) Safari 1.x, 2.x Firefox 1.x Mozilla 1.x Netscape 7.x or later
Mac OS hardware requirements PowerPC G3 500MHz or faster or Intel Core Duo 1.83GHz or faster processor (1GHz recommended when screen sharing) 128MB of RAM (512MB recommended)
Additional requirements Adobe Flash Player 9 or later Bandwidth: 56 DSL/cable (wired connection recommended)
Videoconference Services
Since 1989, thousands of people from Maine’s nonprofit, state, education and business communities have used the University of Maine System videoconference systems for convenient, cost-effective meetings and events. We offer options that fit a wide range of presentations and budgets.
ITFS. Our most cost-effective option for those who wish to reach many Maine locations. You will be seen and heard by, but you won’t see, your audience. Available to more than 80 locations statewide.
Compressed Video. This easy-to-use system is operated by the user and brings you face-to-face with your colleagues at conference rooms on University of Maine System campuses and at sites outside of Maine. Surprisingly, meeting on this system often costs less than a conference call.
Satellite Downlinks and Uplinks. We can downlink national teleconferences or uplink your own presentations and events.
Meeting rooms are available to rent at all University College centers. Contact your local center for more information.
UMS Employees: Request a Videoconference Online
University employees now can request a multi-point videoconference online. Go to http://vc.maine.edu to input contact information, select the time and date from drop down menus, and check off which locations you require. This system will automatically create a work-order ticket and email you that tracking number. Tech support staff will be notified, check the bridge for reservation availability and send you a confirmation email (usually within 24 hours). A document reviewing this process as well as help guides are available at: http://help.its.maine.edu/help/vchelpidx
Course Planning Timeline
| Spring | Summer | Fall | |
| Oct 9 | Mar 1 | Mar 1 | Use the Textbook Order form to place text orders online. Copies of online text orders will be forwarded to your campus bookstore for local students and the UMA bookstore (1-800-621-0083, www.umabookstore.com) for distance students. |
| Nov 9 | Mar 24 | Jul 7 | New faculty: Submit a Faculty Policies form to indicate your preferences for attendance, delayed viewing, etc. Returning faculty: Review your published policies and re-submit the Faculty Policies form to update any course policies. |
| Oct 19 | Mar 24 | Jul 7 | Any copyrighted materials, including but not limited to, articles, drawings, CDs and DVDs, must go through a clearance process before they may be copied, broadcast or posted. Submit legally-purchased originals of broadcast media (CD, DVD, audiotape, etc.), or camera-ready copies of print media to Academic Logistics. Once we have received responses from copyright holders, printed materials (e.g. course packs), will be copied and made available to your students at your local campus bookstore and the UMA bookstore. See the guidelines for tips on creating “camera-ready” course packs.If you will be posting a course schedule/syllabus exclusively to a course website, please forward any exam dates to UC Learning Services. |
| 10 days prior to use | 10 days prior to student use, submit camera-ready original of handouts or exams; 7 days if you provide copies for distance students.
Complete the proper exam policy form for each exam. |
| As soon as possible | Return graded work to students. Send them to UC Learning Services at UC-Augusta where they will be recorded and then mailed out to the distance sites within 24 business hours. |
| If you change your course in any way (e.g. postponing exams, canceling a broadcast, starting a course late, etc.), please notify UC Learning Services so we may inform staff at your distance sites. This is especially important with ITV and videoconference courses. |
Course Options
Onsite Proctored Exams
Students are advised to use the registration form at http://www.learn2.maine.edu/exam/ to sign up to take their exam(s) at the ITV site or University Center nearest to them. This alerts UC Learning Services to deliver the exam(s) to the appropriate location in a timely manner. If students are unable to travel to one of the UC locations, they can contact UCLS at 1-800-868-7000 (ucls@maine.edu) so that we can find a more convenient location.
Students select their course from the pull-down list of courses requiring on-site exams, then choose a location at which they plan to take the exam(s).
Upon submitting their information, they immediately receive a confirmation listing the location at which they signed up and the name and phone number of the staff to contact in order to make arrangements to take their exam(s).
Because the availability of space and proctors varies from location to location, it is the student’s responsibility to contact the site or Center staff at least a week prior to each exam, to make arrangements.
Syllabi, Handouts and Course Packs
Printed course packs are often the most efficient method of providing large quantities of textual material. Course packs can include your course syllabus, lecture notes, readings (journal articles, book chapters), and other course material.
All receive site students in your class and students taking your course online will obtain course packs from the University of Maine at Augusta Bookstore. Students in the broadcast classroom obtain these materials from the broadcast campus bookstore.
We should receive these materials in camera-ready form by eight weeks prior to the start of the semester (send them to University College Learning Services, 46 University Drive, Augusta, ME 04330).
We recommend that your course syllabus/course pack minimally include:
- an overview of the course, course goals, grading criteria
- policies regarding attendance, class participation, late assignments,
make-up exams, incomplete grades - exam dates, assignment due dates
- meeting dates and topics to be covered in each session
- your office hours, phone number and University email
- the HELP line number for reporting technical problems (1-800-696-HELP)
- the UC Learning Services number (1-800-868-7000)
- the UMA Bookstore number (1-800-621-0083), and the following disabilities statement:
ACCOMMODATIONS FOR STUDENTS WITH DISABILITIES : If you have a disability which may affect your ability to participate fully in this course, it is your responsibility to request accommodations promptly. Contact the Learning Support Services Office, or Coordinator of Student Services at your campus or center to discuss possible assistance. Accommodations are not provided retroactively.
Handouts
We can also distribute handouts on an as-needed basis. Handouts to be distributed during the semester should be received by University College (c/o UC Learning Services) copyright-cleared and in camera-ready form two weeks prior to the date your students will use them.
If you plan to distribute a large number of handouts during the semester (in excess of 30), we strongly recommend that you include them in your course pack.
Copyright and Broadcast Clearance
Articles (and excerpts from books) sold as part of your syllabus through the bookstore (course packs) or distributed as class handouts must be copyright-cleared. Copyright costs will influence the price of syllabi and course packs. Copyright for the course pack must be renewed every semester.
The clearance process takes at least two months, and we ask that you submit your requests (including titles, publishers, and contact information such as telephone numbers, contact names, and addresses of publishers) ten weeks prior to the start of your course.
Call Donna Bancroft at (1-800-339-7323) or e-mail donnaban@maine.edu to discuss copyright clearance and broadcast approval.
University College Phonebridge
The phone bridge enables students to collaborate with one another or with their instructor via a toll-free line. Students who are alone may participate in group work with other lone students, and students can form study or project-related groups for independent collaboration. The phone bridge can also be used by faculty for toll-free office hours and tutoring. It may be used any time, during or outside of class time, including weekends, and is accessible from any touch tone telephone in the US. Reservations are required. There is no limit on the number of participants.
To Reserve the Phone Bridge
Contact UC Learning Services before the start of the semester to setup a Leader account and the desired date(s) and time(s). We will assist with conference codes for the number of groups you require, and discuss recording options, if desirable. The phone bridge requires a ten digit code for each group.
Working from your class list and the group codes provided, assign one code to each group of students. Post these group codes during class, or in your online course offerings, before you plan to use the bridge for the first time.
Notes Regarding Use
Every group under a Leader account is given a code for access to the bridge. After dialing the number for the bridge, participants are prompted to enter the code, followed by the ‘#’ sign. An sound chimes when anyone enters the phone group. Faculty can use each code assigned to join student groups, or allow students to collaborate by themselves.
Meetings over the phone bridge can be recorded for review. Typically, the recordings are available for a two week period with no cost to the Department or faculty. If a longer period is needed, files can be downloaded at an extra cost. Please speak with UC Learning Services to discuss the specifics of recording phone bridge meetings.
Further Information and Support
UC Learning Services is staffed and available to help you and your students with the phone bridge, Monday through Friday 7:30am – 7:30pm. Call 1-800-868-7000 or email at:ucls@maine.edu.
Effective date: 6/1/11
Online & Hybrid Courses
Online courses have grown in breadth and depth across the University System. The Content Management System (CMS) platform is the Blackboard Academic Suite, currently at version 9.
If you are new to Blackboard, Instructional Design resources are available and a short course in the Blackboard environment is offered on a regular schedule to introduce you to the tools available for instruction. Support resources are also available here, and on the University College Support Blog.
Education Services provides the same services for faculty teaching online and in hybrid courses, where students and faculty meet face-to-face at regular intervals during the semester.
ITV Recording Options
Delayed viewing:
Students take your entire course on a delayed basis, viewing class videostreams in lieu of attending each class session.
Videostreaming: Instructors may select from two options:
- Centers only: Streams are accessible at centers and (some) campuses and sites.
- Embedded directly into the course BlackBoard site.
Videoconference courses are not recorded at this time.
ITV & Videoconferencing
ITV signals are encoded in MPEG-2 format and multicast to each of the other campuses and Centers over Asynchronous Transfer Modem (ATM) leased fiber optic circuits.
At Centers, these signals are decoded, modulated onto television channels and sent over an in-house cable network.
ITV signals originate from the broadcast classrooms, and on special occasions may originate from the Augusta studio or can be sent from down-linked satellite broadcasts.
Videoconferencing was introduced to the University of Maine System in 1997.
To accommodate courses, the rooms are typically arranged in a conference room style with seating for 8-15 students per room.
With two-way videoconferences, participants continually view the other room. Control of the camera with a remote control allows moving and zooming to get a close-up view of the person speaking. When more than two sites are in a conference, a multipoint bridge connects the locations and is most often set up for voice-activated switching which allows for the video image of room where the person is speaking to be transmitted to all the locations in the conference.
Online Courses – Informing Your Students
Before the start of each semester, we communicate with prospective and enrolled students about the courses you deliver at a distance. Here are some of our most effective methods.
Mass Mailings. Approximately two months before the start of each semester, we mail postcards to thousands of households located in areas surrounding UMS centers and sites. This mailing is designed to inform the public about the upcoming registration period and to direct prospective students to courses listed on our Website or to Teleservice’s toll-free phone number, where they can request a hard copy of our course guide, ask questions, and register for courses.
World Wide Web. The online distance learning course guide provides general information for beginning students, including university tuition rates, add/drop periods, bookstore hours and more. Primarily, the guide offers a comprehensive listing, including descriptions and prerequisites, of the distance courses that the will offer via ITV, videoconference or the Web.
University College Learning Services. UCLS is a one-stop information center for students taking courses at a distance. Accessible through a toll-free number (1-800-868-7000) and e-mail, UCLS can help students:
- register for courses.
- access online courses and obtain necessary course materials.
- connect with a student services coordinator in his/her region to discuss degree, course or career options.
For faculty, UCLS can also:
- provide you with up-to-date enrollment data.
- contact your online students who don’t attend classes after the first week to determine if they plan to drop the course or have technical or other problems getting started.
- mail letters of introduction to students, including special instructions from you.
We welcome suggestions for other ways that we can prepare students for success in your courses. If you have suggestions or questions regarding pre-semester communications with students, please contact Academic Logistics.
Getting Off to a Good Start: The First Week
“Time in an online class is different from time in a traditional class setting. . . in the online setting I almost need to reserve [the] first week of class just for orientation; to make sure my students are online, make sure they understand the assignments and the site. . .[I] ask students to do activities . . . that allow me, as the instructor, to know that everyone’s on board and we all know what’s happening. And that takes a lot of resistance because it goes against what we are trained to do, which is to get right in there . . . and start teaching the actual subject matter.”
Marcus LiBrizzi, UMM (remarks from Panel Discussion at the 2001 Faculty institute)
The beginning of the semester can be especially anxiety provoking for online students. Getting your students off to a good start can not only allay their initial worries but might influence how they approach the demands you place on them throughout the semester. The suggestions in this section, then, are to help ensure a good beginning.
Schedule a “Technical Introduction” as the first assignment
Some faculty have included an opportunity for students to familiarize themselves with the technology tools used in the course, and have scheduled a week at the beginning of the semester for them to do so.
Have students check the e-mail address entered automatically in Blackboard
When students register for a course using Blackboard, a “UNET” e-mail address (with the format: username@maine.edu) is set up for them and automatically entered into the e-mail address field in Blackboard. Students will receive any e-mail you send to them at this address. In many cases, however, students prefer to use another e-mail address and may not check the UNET account. Be sure to tell them to verify that the e-mail address listed in Blackboard is the one they want to use. They can either change this address to one that they will use or arrange to forward any mail sent to this address to their preferred address. Instructions are available in the Blackboard QuickGuide for Students. If students plan to use the UNET account, they can access it through a Web browser. Instructions are available on the LEARN Web site.
Ask students to introduce themselves
Ask students to introduce themselves to the class in a forum that you might call “Welcome and Introductions.” This gives everyone a chance to get to know a little about one another. It also allows you to check whether or not the student has cleared the initial hurdle of getting online. Introduce yourself using the Staff/Faculty Information area of Blackboard or include an introduction in the opening forum.
Remind students about Technical Support and other technical assistance
Remind students about Technical Support (1-800-696-4357; techsupport@maine.edu ) and the Blackboard QuickGuide.
Remind students to sign up for exam sites
If your course includes proctored exams, refer students to the online exam site registration page.
Remind students about Library services
Remind students of the Library services available on the Library Services site.
Find out who hasn’t yet gotten into your course site successfully
Use Blackboard’s Course Statistics tools to find out whether or not a student has logged into your course site.
Go to the Control Panel, then click Course Statistics under the Assessment menu. You can generate usage statistics for the entire class or for a single student.
Contact “No-shows”
Our Teleservice staff can help you to contact any students who have not participated after the first week of class.
UC Learning Services
Available to assist you in navigating through the logistics of teaching courses via technology is University College’s Learning Services team. Our staff is available to answer your questions, explain policies and procedures, and address your concerns.
Prior to each semester you will receive an e-mail outlining the steps you need to take to prepare for your course. UC Learning Services is the clearinghouse for course materials including textbooks, syllabi and coursepacks, class handouts and exams, as well as graded materials you wish to return to students.
We also coordinate orientations for faculty new to ITV, videoconference or online teaching and learning.
Lastly, if you wish to incorporate real-time group discussions into your ITV or online class, please contact UC Learning Services well in advance of the semester to reserve the multi-link phone bridge, a 26-line telephone conferencing system available on a first come, first served basis.
UC Learning Services is a one-stop information center for students taking courses at a distance. Accessible through a toll-free number (1-800-868-7000) and e-mail: ucls@maine.edu.
UC Learning Services can help students:
- register and pay for courses;
- access online courses and obtain necessary course materials; and
- connect with a student services coordinator in his/her region to discuss degree, course or career options.
At your request, they can:
- provide you with up-to-date enrollment data;
- contact your online students who don’t attend classes after the first week to determine if they plan to drop the course or have technical or other problems getting started;
- mail letters of introduction to students, including special instructions from you.
University of Maine System Copyright/Broadcast Policy and Procedures
It is the expectation that employees of University College and instructors using distance education technologies will adhere to the provision of the current copyright law (Title 17, United State Code). The basic intent of the copyright law is to ensure that ownership rights to copyrighted materials are protected. The accompanying policy is not intended to stand alone, but to serve as a guide and as a means of preventing copyright violations. I. Responsibility for Compliance University College will designate an individual to assist faculty and staff in determining when permission from copyright owners is needed for distance learning courses. The Copyright Designee will contact the appropriate authority in an effort to obtain permission for any distance courses. The final responsibility for compliance lies with the instructor.
II. General Clarifications Copyright permission must be obtained prior to using any copyrighted material in asynchronous, compressed video, or ITV classes distributed by University College. If the copyright holder cannot be contacted or refuses to grant the release, the material cannot be used. Off-air recordings/tapes copied from television cannot be used over the ITV or compressed video system. Broadcasts must be made from an original copy. Rented material (such as videotapes) cannot be used without copyright permission. Many right’s holders require that the institution have it own purchased copy before signing the release. Maps, if used in their original form, are acceptable without copyright permission. However, if the material is manipulated, then the general guidelines for obtaining copyright permission must be followed. Music can be used only if it (1) relates to the curriculum and (2) it is played in its original (purchased) form. Copying or creating anthologies requires obtaining copyright permission from the right’s holder. Computer databases, WEB sites, and software requires copyright permission and, therefore, the basic guidelines apply. Text and related support material if used in its original format (for that matter, any printed material) does not require special copyright permission for broadcast over the ITV or compressed video system. However, any manipulation or duplication of any printed material requires special copyright clearance and should be discussed with the copyright designee. The use of any audiovisual support materials (such as a videodisc) that may accompany a textbook must also be reviewed for copyright clearance.
III. General Steps for Obtaining Broadcast Clearance Faculty or staff member consults with the Instructional Design staff for the purpose of obtaining recommendations for learning materials to supplement course content. University College staff or Donna Bancroft is contacted for assistance in selecting formats and items for broadcast. All materials must be displayed in the original format for which the copyright permission was obtained. Once material to be used in the course is identified, the instructor will request that the Copyright Designee (for University College, Donna Bancroft) evaluate for copyright and recommend a course of action. The Copyright Designee will contact the copyright owner in writing and attempt to obtain clearances. Once the rights are obtained the Copyright Designee will arrange the necessary paperwork, billing, and payment and notify the classroom technicians and instructor of the status of the work. Signed authorization forms will be maintained in the Copyright Designee’s files at University College. Copyright permission must be obtained prior to using any copyrighted material in asynchronous, compressed video, or ITV classes. If the copyright holder cannot be contacted or refuses to grant the release, the material cannot be used. Audio/visual materials will not be broadcast without either an attached authorization letter or the item appearing on the List of Videos Cleared for Broadcast found at: http://cvl.maine.edu/
If an ITV technician is given audiovisual material to be broadcast which does not have an authorization letter or appear on the cleared list, he/she will notify the instructor of the copyright clearance procedures. The instructor should then contact the Copyright Designee for a recommended course of action. Faculty using the compressed video system should check with Donna Bancroft to be sure that their videos are cleared for broadcast. IV. Other Considerations The standard release used states that class tapes will be erased at the end of each semester. Additional copyright permission must be obtained for any tapes kept beyond the original semester. Duplication of the tapes must also follow copyright clearance procedures. If an instructor or staff member wishes to keep a videotape copy of any course lecture, all copyright permissions must be renegotiated through the copyright designee. Payment for videostreaming in web-based courses is the responsibility of faculty members (or your division) and not University College or the Continuing Education Division on campus. Donna Bancroft Off-Campus Library Services University of Maine System 46 University Drive Augusta, ME 04330 (207) 621-3208 donnaban@maine.edu
Copyright & broadcast clearance
Articles (and excerpts from books) sold as part of your syllabus through the bookstore (course packs) or distributed as class handouts must be copyright-cleared. Copyright costs will influence the price of syllabi and course packs.
Copyright for the course pack must be renewed every semester . Videotapes, audio cassettes, and audio compact discs that you plan to play over interactive television must be cleared for broadcast.
The clearance process takes at least two months, and we ask that you submit your requests (including titles, publishers, and contact information such as telephone numbers, contact names, and addresses of publishers) ten weeks prior to the start of your course.
Call Ana Noriega at (1-800-339-7323) or e-mail ana.noriega@maine.edu to discuss copyright clearance and broadcast approval.
Copyright and Course Reserve Materials
All library materials (magazines and journal articles, excerpts of book chapters, etc.) that you plan to have photocopied and placed on the reserve at receive locations must be copyright-cleared.
This process takes at least two months, and we ask that you submit your requests (including titles, publishers, and contact information such as telephone numbers, contact names, and addresses of publishers) ten weeks prior to the start of your course to allow enough time for clearing, duplicating, recording, and shipping the reserve material.
Call Ana Noriega at (1-800-339-7323) or e-mail ana.noriega@maine.edu to discuss placing materials on reserve for your course.
Guidelines for Copyright Material in Web-Based Courses
For your web-based courses, copyright protected material is subject to fair use and other limitations. Check the material for fair use using the conditions laid out in the Copyright Law. The four conditions are, in general:
- The purpose of the use, including a non-profit educational purpose,
- The nature of the copyrighted work,
- The amount of the copying, and
- The effect of the copying on the potential market for, or value of, the original work.
OR
- The copyright owner grants permission.
- The work is in the public domain.
Material for courses posted on the web should:
- Not include any works that are available for student to purchase—whether as a book, course pack, or other work—in the campus bookstore or other customary outlet.
- Be password protected so that only students in the class have access.
- Contain the copyright statement of who owns the work and complete citation.
- Be taken off the server at the end of the semester.
- Repeat use of the same material by the same instructor for the same course will require permission from the copyright owner.
Contain the following statement:
These materials are made available at this site for the educational purposes of students enrolled in my class at XYZ University. They are not for further reproduction or transmission.
Faculty Policies
Faculty Policies – Click here to view the directory of faculty policies.
Guidelines for “camera-ready” coursepack
Please submit Syllabi and Coursepacks to University College in “camera ready” form, as described below (a coursepack is a syllabus containing additional material, such as articles, exercises, etc.)
Following these guidelines will help insure your syllabus or coursepack is of the best quality possible and will minimize the likelihood of mishaps during duplication. Syllabi which do not meet the above requirements may be returned to you. This can result in a delay of your syllabi or coursepacks being available in the bookstore for students.
Dark, Clear Legible Print. We have received student complaints of syllabi/coursepacks that were illegible because of the quality of the original.
Minimum of 1/4 inch margins on pages. Text or images that fall within 1/4” of the sides of the pages may be lost during duplication. Text or images that fall within 1/2” of the left margin may be punctured by the binding.
Single-Sided Originals Recommended. If you must include 2-sided originals, it is a good idea to “flag” them with a post-it note so our print vendor doesn’t overlook them, particularly if there are just a few 2-sided pages within a large volume of pages.
Page numbering is strongly recommended. Should your syllabus/coursepack become jammed in the copy machine during duplication, numbered pages allow the print vendor to restore the proper page sequencing.
*If your coursepack contains copyrighted material, you may wish to number these pages alpha-numerically (i.e., a1, a2, a3…, b1, b2, b3…etc.). Then they may be omitted, if a publisher declines our use, without throwing pagination out of sequence.
No staples, no “Cut-and-Pasted” pages, because they cause pages to tear when run through the copier.
No leaflets, booklets, etc. Please copy onto 8-1/2 x 11″ or 8-1/2 x 14″ paper.
Costs
Students must order their syllabi and coursepacks by phone (1-800-621-0083), by internet (http://www.UMABookstore.com) or in person from the UMA Bookstore. For courses broadcasting from campuses other than UMA, these materials are also available at the broadcast campus bookstore.
The following factors influence the price that students pay for your syllabus or coursepack:
- Total number of pages: 2.5 cents per page
- Use of copyrighted materials: Publisher fees vary. Copyright costs (when applicable) are usually the bulk of the price charged to students.
- Our timely receipt of your original: 5 cents per page vs. 2.5 cents per page if lateness necessitates copying in-house.
- Bookstore handling fee: Generally $0.50 – $1.00, except on particularly large coursepacks
- Binding: 3-hole punch with 1 brass fastener: $.25 each Plastic spiral comb binder: $.75 each
- Syllabi of 20 pages or less, printed on white paper, stapled, with no hard cover and no copyright fees remain free to students (though they are still distributed through the bookstore.)
